The Positional Rate Increase Run allows you to apply new rates to existing positions. This is used when employees are paid by position, not by the rate specified in their employee profile. In general, most companies/organizations pay by position, so this function is particularly helpful when new contracts have been negotiated and the rates are based on Positions.
The process of creating a Positional Rate Increase Run is very similar to an Employee Rate Increase Run. Follow the procedure outlined below to complete a Positional Rate Increase Run.
Check the box labeled 'Create New Rate Increase Records File'.
Select the Positions to receive the rate increase. Highlight the position and click the '>>' button or just double click the position. If all positions are getting the same increase, click the SELECT ALL button.
Enter the date the rate increase is to take effect.
Specify whether the rate increase is percentage based or a flat rate increase ($ amount).
Enter the amount of the increase.
Click the OK button to begin the pay increase process.
Once the rate increase run is completed, the new rates generated can now be manipulated if required.
Check the box labeled 'Edit Rate Increase Records' and click the OK button. The Edit Position Rate Records window appears:
The choices here are ADD, EDIT, or DELETE records. When the ADD/EDIT buttons are clicked, the following window will appear:
To add a record, click the ADD button, enter the required information in the pop-up window, and click the OK button to save the information.
To edit a record, select the position from the drop-down list, then click the EDIT button. Make the necessary changes and click OK to save the information.
To delete a record, highlight the record and click the DELETE button.
Click EXIT to return to the Position Rate Increase Run window:
To Preview the Rate Increase Records generated by ETP, check the appropriate box and specify whether you want to preview the report or actually print a hard copy of the report.
The final step in the process is to POST the Rate Increase Records to update the databases.
Put a check in the box labeled 'Post Rate Increase Records'
Click the OK button.
When the posting is complete, the message box below will appear:
Click OK to finish the process, then Exit the Position Rate Increase Run window. To check that the increases are in place, go into the Positions Setup and check the displayed rates and the 'effective' dates.