The Holiday Pay Run is where Statutory Holiday Any Public Holiday. Defined in Setup->Holidays. records are created. Rather than entering a Stat Holiday record for each employee in a company/organization, the holiday pay run enables you to select employee(s), then create a stat holiday record for these selected employees at the same time.
Follow the procedure outlined below to complete a Holiday Pay Run.
To begin the process, put a check in the box labeled 'Create New Holiday Records File'.
Click the OK button.
Select the Holiday from the drop-down list.
Select the Employees to be included in the holiday pay run. You can separate the employees according to their status (Full Time, Part Time etc) or run all employees together in one Holiday Pay Run.
Put a check in the box labeled 'Holiday Pay Run Averaging' if the employee(s) are to be paid a portion of the stat holiday based upon how many hours they worked prior to the holiday. This is normally used for casual or part-time employees who will not receive the entire amount of Statutory Holiday pay. See Utilities->Customize Software->General tab for more details on how to setup the averaging calculation.
Click the OK button again. ETP will now generate the holiday pay records. (A blue progress bar will appear in the top left side of the screen.)
When the Holiday Pay Run is finished, the message box below will appear. Click OK to move on to the next step.
If you wish to view the holiday records generated by ETP, put a check in the box labeled 'Edit Holiday Records' .
Click the OK button. The Edit Holiday Records screen will appear.
The choices here are ADD, EDIT, or DELETE records. When the ADD/EDIT buttons are clicked, the following window will appear:
To add a record, click the ADD button, enter the required information in the pop-up window, and click the OK button to save the information.
To edit a record, highlight the employee record to be modified, then click the EDIT button. Make the necessary changes and click OK to save the information.
To delete a record, highlight the record and click the DELETE button.
Click EXIT to return to the Holiday Pay Run window:
To Preview or Print a hard copy of the Holiday Records File, check the appropriate box and radio button and click the OK button.
The last step in the Holiday Pay Run process is to POST the newly created holiday records. Do this by checking the box labeled 'Post Holiday Records' and clicking the OK button.
A blue progress bar will appear on the upper left side of the screen. When the posting is complete, the following message box will appear:
Click OK, then EXIT the Holiday Pay Run. You can check the results of the posting by going into Edit T&A and viewing the Holiday records.