This is where all the time and attendance records collected for a pay period will be sent to an export data file. The data file can then be sent your payroll provider. In order to use this function, the external payroll provider and specs. must be setup first, see Payroll Export Setup.
To complete a payroll export where all the data from Employee Tracker is gathered and sorted into earning codes and exported to a data file. The data file is then imported into the company payroll program. run, follow the procedure outlined below.
Select the employee(s) to include in the payroll export run by going into the specification buckets ETP's filter/sort function. Allows the user to work with a selected group of employees rather than all employees at once. . Depending on how your payroll system is set up, you can complete a payroll export for each Department or Shift etc. or select all employees and just do one payroll export. It is entirely up to you!
Enter the date range to include for the pay period.
Click the CREATE button, ETP will now begin the calculation process...
ETP is now creating the export file.
A list of warnings (if any) will appear next. If warnings do appear, they are usually generated by Earning Codes not being setup or Unlocked Time Records. The lack of an Earning Code applied to reference various types of records. Usually set up the same as in the company payroll program. will not harm the export, however, an Unlocked Time Record will not be included in the export.
Once you have viewed the 'Warnings' screen, you can print a hard copy if desired. Then Click the NEXT button to move on to the next step ... Edit/Print Payroll.
The Edit/Print Payroll window is where any last minute modifications can be made before the file is exported.
Edit Tab...
The drop-down list box contains all the employees included in the payroll run. Select employees by clicking on the drop-down arrow or use the PREVIOUS/NEXT buttons.
You can ADD , EDIT and DELETE records here by clicking the appropriate button. When Adding or Editing a record, the Payroll Export Transaction window appears. Enter the information required, then click the SAVE button.
Print Tab...
To print a hard copy of the payroll export information, go to the print tab and select the Sorting order. If you are sorting by Department or Supervisor, the check box labeled ' New page on new department/supervisor' will become enabled. Check this box if you want a new page for each Department or Supervisor.
Click the NEXT button to move on to the Export Payroll window. This is the final step in process!
The Current Payroll Export Format shown here is the payroll provider specified in the Payroll Export Setup. In this case, it is Ceridian Prism.
To export the file, check the box labeled 'Export Overwrite'. The Overwrite file specified in Payroll Export Setup is displayed here. In this case it is C:\prism98\import\etexp.imp.
C:\prism98\import is the path where the etexp.imp export file is located.
Click the EXPORT button to complete the process, if successful, the following message box will appear:
Click OK and then EXIT from the Payroll Export window.
If the message box below appears, you will have to to back to the Payroll Export Setup and make sure you have specified the correct path and filename. Contact your payroll provider for more information.