The Absent Groups feature allows you to define a group of two absent codes that will automatically be tied together when they are entered in Edit Time and Attendance. For instance, if a company/organization has an employee on Worker's Compensation and has to make up the difference in the employee's wage, a ' WCB an example of an Absent code and/or an Employee Status code. ' absent code can be tied to a 'Makeup Difference' absent code.
Note: this function must first be enabled in Utilities->Customize Software->Advanced tab.
In the Absent Groups setup, the distribution of pay is defined. If ' WCB pays 75% of the employees wage and the company/organization must make up the rest, the 'Makeup Difference' absent code would be set to 25%. When a WCB absent record is added in Edit Time & Attendance, it will show the distribution of pay as defined by the Absent Group a group of two absent codes that will automatically be tied together when they are entered in Edit Time and Attendance. Used when the employee has to pay part of the employee wage while a third party is paying the rest of the wage (insurance company, compensation pay etc) . Although it would show the WCB absent code, no actual pay will be calculated as WCB will be paying it, however, the 25% that the company is responsible for would be calculated and paid by the company.
Follow the procedure outlined below to define an Absent Group.
Click the ADD button, put a check mark in the absent codes to be included in the group
Enter the percentage value that the absent code is to account for.
Click the OK button to save the group.
Highlight the group to be modified by double clicking the description or highlight the description and click the EDIT button.
Choose the group to be deleted by highlighting it and click the DELETE button.
Below, the Absent Groups window...
If you are changing codes, simply de-select and re-select the desired codes. To change the percentage value, double click the absent code to be changed or highlight the absent code and click the EDIT button. When the percentage value is highlighted in yellow, enter the new value.
Click the OK button to save the changes, or click the EXIT button to cancel the changes and return to the previous screen.