This is where you will enter all of the departments that your company has set up. Such as Shipping, Manufacturing, Finishing, Assembly, Receiving etc. You can also assign Departmental Pay rates here. In general, Departmental rates are rarely used, as most companies pay their employees according to their Position.
To add a Department, select Departments from the Setup menu, click Add. The 'Enter Departments' window will appear:
Enter a Department code (maximum of 6 characters).
Enter a brief description for the department.
Enter a Rate (00.00 format) if applicable. If you do not have Departmental rates, leave the box blank or enter 00.00.
Enter the Earning Codes and General Ledger Account Numbers for Regular time, Time and a half(1.5), and Double Time(2.0) . As explained earlier, these codes are for use with the Payroll Export, you may or may not require them.
Click the Save button.
Note: you click Exit before clicking Save, the new Department will not be saved!
Exit the window, the 'Departments' setup window will appear. At this point you can either Add/Edit/Copy/Delete a Department, Renumber an existing Department code or Exit the window.
In the 'Gray' box (Department Rate History) on the left side of the window, click the Add/Edit button, the following pop-up window will appear:
Enter the date of the rate change, then enter the new rate.
Click OK to save the new rate. It will now appear in 'Grey' box.
Note: If you click Exit before clicking OK, the new rate will not be saved!
Click on the rate you wish to delete (it will then be highlighted in blue).
Click the Delete button.
Note: Before you delete a Departmental rate, be SURE it will not affect other records in ETP. You may have the rate assigned to group of employees etc. Contact Advanced Tracker Technologies for further assistance.